Quick answer — How do I write to an oil company about my royalties?
Ask the payor to correct the decimal or ownership shown on a division order or check stub, and to explain how it was calculated.
[Date] [Payor name] Attn: Owner Relations / Division Orders [Payor address] Re: Request to correct division of interest Owner: [Your name], owner number [Your owner number] Property: [Property or well name], [County or parish, and state] Legal description: [Legal description] To whom it may concern: Your division order or check stub for the property above shows my interest as [Decimal on the division order or check stub]. Based on my records, I calculate my interest as [Decimal you expect]. Please (1) review my interest, (2) send me the calculation behind the decimal you use, including the net acres you credit to me, the unit acres, the royalty fraction and any burden or allocation factor, and (3) correct the decimal and any past payments if it is wrong. Enclosed: [Documents enclosed]. Please reply in writing to the address below. Sincerely, [Your name] [Your mailing address] [Your phone or email]
Ask the payor to pay proceeds you have not received, citing your state’s payment statute. Shown with the Texas citation; the form switches it to your state.
[Date] [Payor name] Attn: Owner Relations [Payor address] Re: Unpaid proceeds Owner: [Your name], owner number [Your owner number] Property: [Property or well name], [County or parish, and state] To whom it may concern: I have not been paid for my interest in the property above for these production months: [Production months not paid]. Please pay all proceeds due to me for these months under Texas Natural Resources Code §§ 91.402, 91.403 and 91.404, together with any interest the statute provides. If you are holding these proceeds in suspense, please tell me in writing why, and exactly what you need from me to release them. Enclosed: [Documents enclosed]. Sincerely, [Your name] [Your mailing address] [Your phone or email]
Ask a payor for your owner number, your decimal, and a statement of what has been paid or is held for you.
[Date] [Payor name] Attn: Owner Relations [Payor address] Re: Request for owner number and statement Owner: [Your name] Property: [Property or well name], [County or parish, and state] Legal description: [Legal description] To whom it may concern: I own an interest in the property above. Please send me (1) my owner number, (2) the decimal interest you have on file for me and how it was calculated, (3) a statement of payments made to me for the last 12 months, and (4) the amount of any proceeds you are holding for me in suspense and the reason they are held. Please reply in writing to the address below. Sincerely, [Your name] [Your mailing address] [Your phone or email]
Tell a payor where to send your payments and correspondence from a given date.
[Date] [Payor name] Attn: Owner Relations [Payor address] Re: Change of address Owner: [Your name], owner number [Your owner number] Property: [Property or well name], [County or parish, and state] To whom it may concern: Please send all payments and correspondence for owner number [Your owner number] to [New mailing address], effective [Effective date]. Please confirm the change in writing. Sincerely, [Your name] [Your mailing address] [Your phone or email]
Tell a payor that an owner has died, and ask what documents it needs to transfer the interest.
[Date] [Payor name] Attn: Owner Relations / Transfers [Payor address] Re: Death of an owner Owner: [Name of the deceased owner], owner number [Deceased owner’s owner number] Property: [Property or well name], [County or parish, and state] To whom it may concern: [Name of the deceased owner] died on [Date of death]. Please tell me in writing what documents you require to transfer the interest (for example, a death certificate, a probate order or letters testamentary, or a recorded affidavit of heirship), and hold any proceeds for the interest until the transfer is complete. Enclosed: [Documents enclosed]. Sincerely, [Your name] [Your mailing address] [Your phone or email]
Some payment statutes deal with notice before a lawsuit over late or unpaid royalties: Tex. Nat. Res. Code § 91.404, La. R.S. 31:137 and La. R.S. 31:212.21. The late-payment letter cites the statute but is not written as that notice. Whether a notice is needed in your case, who gives it, to whom and how is a legal question: ask an oil and gas attorney.
No. The letter is filled in by your browser from the template on this page; the details you type are not sent to our server. The public API returns the blank templates and refuses personal details in a URL; the MCP tool fills a template from values sent in the request body.
Texas, Oklahoma, New Mexico, North Dakota and Louisiana. For another state, the letter asks for any interest the law of the state where the well is located provides; check that state’s statute or ask an attorney.
Whatever method you choose, keep a copy and proof of mailing. Whether a letter must go by a particular method to count as notice before a lawsuit is a question for an oil and gas attorney.
Copies, never originals: a check stub or division order for the property, and for an ownership change the documents the payor asks for, such as a death certificate, a probate order or a recorded affidavit of heirship.
No. These are templates. For a dispute over title, unpaid royalties or interest, consult an oil and gas attorney.
Each source was read on the publisher’s site on 2026-11-02.
Software and AI assistants can run the same computation with GET /api/v1/tools/owner-letters (documented in the OpenAPI spec) or through the MCP tool get_owner_letter at /mcp.
Templates for owner correspondence; not legal advice. A letter cites a statute but does not state what it requires in your case. Consult an oil and gas attorney about a payment or title dispute.
